It has been widely stated that unplanned and unexpected maintenance and refurbishment costs could amount to as much as half of all money spent on existing buildings. The words ‘unplanned’ and ‘unexpected’ in conjunction with ‘costs’ are not welcome news to anyone’s business, especially where associated with buildings and are high on any building owner or operator’s list of things to avoid. The good news is that they can be avoided with a little forethought and planning. Best practice in building maintenance is all about planning ahead to mitigate the effect of the unexpected. There is no ‘right’ way to approach the maintenance of buildings as every building is unique, located in a different environment, designed for different uses and managed in different ways. However good practice can bring many benefits, not least cost savings, over the period the life of a building, whether this relates the fabric of the building or indeed the services it contains.
2 | careful material selection
Clearly there is often a link between the initial capital cost of certain materials/components, their expected life span and their reliability and the maintenance they require during this period. The decision as to the initial choice of materials/components can often be complex and is driven by varying criteria (we can provide ‘cost in use’ analysis -see separate section) however once this decision is made clients often think that is the end of the matter when in fact it should be the starting point for the planned maintenance cycle.
3 | proactive maintenance on large and small projects
Often large scale organisations rely on planned maintenance programmes to keep their real estate in good working order and to control their potentially extensive maintenance costs within manageable levels. What applies on this large scale of property portfolios, developments and campuses applies just as equally to a much smaller scale of a development. Maintenance has now become proactive. A planned maintenance programme will aim to achieve the following goals.